Privacy Policy – Data Protection Notice

Last update: 10th February 2025

This Privacy Policy describes how Cannabisjobs.it collects, uses, stores, and protects users’ personal data for the following services: recruitment, job posting, and training courses. The data processing is carried out in compliance with Regulation (EU) 2016/679 (GDPR) and the applicable European data protection regulations.

1. Data Controller and Contact Information

Cannabisjobs®
Address: Calle d’Aribau 168 1-1 Barcelona – Spain
Email: [email protected]
Phone: +34 672.809.831

2. Purpose of Data Processing

The personal data provided by users is processed for the following purposes:

  • Management of recruitment services and job postings: This includes receiving and evaluating applications, managing candidate and company profiles, and facilitating communication between the parties.
  • Management of training course registrations: Data is processed to enable registration, access to educational materials, user support during the training process, and administrative and accounting management, including invoice issuance and, where applicable, the issuance of participation certificates or certifications.
  • Sending communications: To inform users about job opportunities, service updates, and, with explicit consent, for commercial or promotional communications.
  • Analysis and statistics: To improve the website and related services by collecting aggregated and anonymous data on platform usage.
  • Legal and contractual compliance: To fulfill obligations arising from laws or contracts with users.

3. Types of Data Processed

Depending on how users access and use our services, the following types of personal data may be processed, including but not limited to:

  • Identification data: Name, surname, date of birth, address, etc.
  • Contact data: Email address, phone number, LinkedIn profile, etc.
  • Professional data: Curriculum vitae, work experience, skills, education, references, and other information provided during the application process or job posting.
  • Technical and navigation data: IP address, device data, access logs, cookies, and similar technologies.
  • Other data: Additional information voluntarily provided by users.

4. Legal Basis for Processing

The processing of data is based on:

  • The performance of a contract (e.g., managing applications or recruitment services).
  • Legal obligations compliance.
  • The explicit consent of the user where required (e.g., for promotional communications).
  • The legitimate interest of the Data Controller in managing and improving the services provided while respecting the fundamental rights and freedoms of the data subjects.

5. Processing Methods and Security Measures

Personal data is processed manually and automatically in accordance with the purposes outlined above. Cannabisjobs® implements appropriate technical and organizational measures to ensure data security and confidentiality, protecting it from unauthorized access, accidental loss, or unauthorized disclosure.

It is hereby informed that, if an application is submitted without indicating the identity of the hiring company, it will not be possible to identify it at the time of receipt. In such cases, the processing of personal data and the eventual deletion of the application will be the sole responsibility of the interested company.

6. Data Disclosure and Sharing

Personal data may be shared with:

  • Internal personnel: Employees and collaborators responsible for service management.
  • Third parties: customers (employer companies), service providers (e.g., hosting, ATS, analytics tools) who act as data controllers and are bound by confidentiality obligations.
  • Competent authorities: In compliance with legal obligations or upon request from judicial authorities.

7. Data Retention

Personal data will be retained for as long as necessary to fulfill the purposes for which it was collected and, in any case, no longer than the terms prescribed by applicable law. Data related to disputes, contracts, or legal compliance may be retained for longer periods as required by law.

8. User Rights

Users can exercise the following rights:

  • Right of access: To know if and what data is being processed and obtain a copy.
  • Right to rectification: To correct inaccurate or incomplete data.
  • Right to erasure: To request the removal of data, unless legal or contractual obligations prevent it.
  • Right to restriction of processing: To temporarily suspend data processing.
  • Right to object: To object to data processing, in whole or in part, for legitimate reasons.
  • Right to data portability: To receive data in a structured and commonly used format or transfer it to another data controller.

To exercise these rights, users can contact Cannabisjobs® at [email protected] or by postal mail at the address provided above.

9. Use of Cookies and Similar Technologies

The website uses cookies and similar technologies to enhance browsing experience, analyze site usage, and provide personalized features. Users can manage cookie preferences through their browser settings; however, disabling cookies may limit some platform functionalities. For more details, please refer to our Cookie Policy.

10. International Data Transfers

Any data transfers to third countries will be carried out with appropriate protection levels in accordance with applicable regulatory provisions.

11. Changes to the Privacy Policy

Cannabisjobs® reserves the right to update this policy at any time. Changes will be communicated to users via website publication; users are encouraged to review this page periodically.

12. Consent

By using Cannabisjobs.it, users acknowledge having read this policy and consent to the processing of their personal data as described herein.

13. Information for Minors

The Cannabisjobs.it website and services are not intended for persons under the age of 18. We do not knowingly collect personal data from minors. If we become aware of such data collection, Cannabisjobs® will promptly take the necessary steps to delete the data.

14. Analytics and Tracking Tools

To improve its services, the website uses web analytics tools (e.g., Google Analytics) that use cookies and similar technologies to collect aggregated and anonymous information on user behavior. Users can disable these tools through browser settings, understanding that this may limit certain functionalities of the platform. More details are available in the site’s Cookie Policy .

Users may use the information available on YourOnlineChoices (EU), The Network Advertising Initiative (USA) and Digital Advertising Alliance (USA), DAAC (Canada), DDAI (Japan) or other similar services. With these services it is possible to manage the tracking preferences of most advertising tools. Therefore we recommend that Users use these resources in addition to the information provided in this document.

AppChoices helps Users control behavioral advertising on mobile applications. Users may also disable certain advertising features through their device settings, such as device advertising settings for mobile phones or ad settings in general.

15. Withdrawal of Consent

If a user has given consent for marketing-related data processing or the use of cookies, they may withdraw such consent at any time by following the instructions in received communications or by changing browser settings. Withdrawal of consent does not affect the lawfulness of prior data processing.

16. Newsletter and Promotional Communications

If users opt-in to receive newsletters and promotional communications, their data will also be processed through the Mailrelay newsletter service. This platform, acting as a data processor for communication management, ensures the adoption of technical and organizational measures to protect data. Communications may include job updates, company announcements, news, or industry-related information. Users can unsubscribe at any time by following the link in the emails or contacting Cannabisjobs®.

17. Use of ATS for Recruitment

To optimize the selection process and candidate management, Cannabisjobs® uses an Applicant Tracking System (ATS). The ATS enables the collection, storage, and efficient and secure management of application data. Data collected through the ATS will be processed in accordance with this privacy policy. For any questions regarding the ATS or related data processing, users can contact the Data Controller.